Privacy Policy of GameNight Ltd

    Last updated: 23 October 2025

    GameNight Ltd (“GameNight”, “we”, “our”) is committed to protecting the privacy of its users (“User”, “you”) and ensuring full compliance with the UK General Data Protection Regulation (UK GDPR) and the guidelines of the Information Commissioner’s Office (ICO).
    By using our service, you agree to the full and binding terms of this Privacy Policy.

    1. Data Controller

    Data Controller:
    GameNight Ltd
    Registered office: London, United Kingdom
    Company number: 15331323
    Privacy contact email: gamenightweb@gmail.com

    2. Personal Data Collected

    We collect only the data necessary to provide our services and manage the platform:

    • Registration data: name, email address, password.

    • Optional data: phone number (used only for account recovery).

    • Usage data: event participation, Stamina points earned or purchased, and platform activity.

    • User-generated content: profile photo, background, and event descriptions.

    No sensitive or additional identifying data are required.

    3. Purpose and Legal Basis for Processing

    Purpose Legal Basis (UK GDPR)
    Account creation and management Performance of a contract (Art. 6(1)(b))
    Platform access and use Performance of a contract
    Service communications and updates Legitimate interest / Consent
    Management of Stamina points and optional purchases Performance of a contract
    Security, fraud and abuse prevention Legitimate interest (Art. 6(1)(f))
    Service analysis and improvement Legitimate interest / Consent

    4. Data Retention

    • Account and activity data: retained until account closure, plus any required legal retention period.

    • User content: retained until removed by the user or in cases of policy violation.

    • Backups and security copies: stored only for operational purposes, with encryption measures applied.

    5. User Rights

    You have the right to:

    • Access your personal data.

    • Rectify inaccurate or incomplete data.

    • Request erasure of data (“right to be forgotten”), within legal limits.

    • Restrict the processing of your data.

    • Transfer your data to another controller (“data portability”).

    • Object to processing based on legitimate interest.

    • Withdraw consent at any time.

    • Lodge a complaint with the ICO or another competent authority.

    To exercise these rights, contact gamenightweb@gmail.com.
    Please note: GameNight reserves the right to refuse requests that are unlawful, fraudulent, or non-compliant with current legislation.

    6. Data Sharing

    Your personal data will never be sold. Data may only be shared with:

    • Third-party service providers: hosting, email, and payment processors (limited to the minimum necessary).

    • Competent authorities: to meet legal or investigative obligations.

    • For legitimate protection purposes: platform security, abuse or fraud prevention.

    GameNight is not liable for breaches committed by authorised third parties.

    7. Data Security

    GameNight applies strict security measures, including:

    • Strong encryption for sensitive data.

    • Strict internal access control and periodic audits.

    • Monitoring of suspicious activities.

    • Documented procedures for incident and breach management.

    In the event of a data breach, users and the ICO will be notified within the statutory deadlines.

    8. Minors

    The service is intended for users aged 16 and above.
    Any data found to belong to minors will be promptly deleted.

    9. International Data Transfers

    Any data transfers outside the UK or EEA are protected by:

    • Adequacy decisions issued by the European Commission, or

    • Contractual safeguards in accordance with Article 46 UK GDPR.

    10. Profiling and Automated Decision-Making

    GameNight does not use automated profiling or decision-making systems that produce legal or similarly significant effects on users.

    11. Retention Period

    • Accounts and activity: until deletion, plus any applicable legal retention.

    • User content: until removed or in cases of policy breach.

    • Backups: retained strictly as necessary for security, data loss prevention, and legal audit purposes.

    12. Stamina Points

    • Stamina Points are non-refundable and have no expiry date.

    • The maximum balance allowed is 50 points.

    • Using Stamina Points constitutes acceptance of these terms.

    13. Cookies

    • Cookies are used to enhance user experience and analyse performance.

    • Users may manage cookie preferences through their browser settings.

    14. Changes to This Privacy Policy

    • Updates may be made at any time.

    • Users will be notified via the platform or by email.

    • Continued use of the service implies acceptance of the updated version.

    15. Limitations and Liability

    • GameNight shall not be liable for losses resulting from third-party data breaches.

    • Users agree to use the service at their own risk.

    16. Privacy Contact

    Email: gamenightweb@gmail.com
    Address: 54 Sloane Avenue, Flat 607, London, GB, SW3 3EL